Driving At Work - Managing work-related road safety

(quotation from Health and Safety Executive)

It has been estimated that up to a third of all road traffic accidents involved somebody who is at work at the time.  This may account for over 20 fatalities and 250 serious injuries every week.  Some employees believe, incorrectly, that provided they comply with certain road traffic law requirements e.g. company vehicles have a valid MOT certificate, and that drivers hold a valid licence, this is enough to ensure the safety of their employees, and others, when they are on the road.  However, health and safety law applies to on-the-road work activities as to all work activities, and the risks should be effectively managed within a health and safety management.

This guidance applies to any employer, manager or supervisor with staff who drive, or ride a motorcycle or bicycle at work, and in particularly those with responsibilities for fleet management.  It also applies to self-employed people.  Employees and trade union representatives will also find it helpful.  It covers people whose main job is driving, and those who drive or ride occasionally or for short distances.  References to drivers and driving include riders and riding.

Companies with large good vehicles (LGV) or passenger service vehicles (PSV) may also be subject to specific legislative requirements that take precedence over the general advice given here.  Many accidents happen due to inattention and distraction as well as failure to observe the Highway Code.  You need to consider what steps you should take to ensure that your employees use the road as safely as possible.

Under the Management of Health and Safety at Work Regulations 1999,3 you have a responsibility to manage health and safety effectively   You need to carry out an assessment of the risks to the health and safety of your employees, while they are at work and to other people who may be affected by their work activities.  The Regulations require you to periodically review your risk assessment so that it remains appropriate.  You are required to consult with your employees, and where applicable, their health and safety representatives, on the health and safety issues covered in this guidance.